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| Public Act 098-0235 | ||||
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AN ACT concerning State government.
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Be it enacted by the People of the State of Illinois, | ||||
represented in the General Assembly:
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Section 5. The State Comptroller Act is amended by adding | ||||
Section 9.03a as follows: | ||||
(15 ILCS 405/9.03a new) | ||||
Sec. 9.03a. Direct deposit earnings statements. | ||||
(a) For the purposes of this Section: | ||||
"Retirement system" means a retirement system that (i) is | ||||
established under Article 2, 14, 16, or 18 of the Illinois | ||||
Pension Code and (ii) processes retirement annuities through | ||||
the Illinois Comptroller's Office. | ||||
"State agency" means any executive branch State agency, | ||||
board, or commission that (i) has 50 or more employees and (ii) | ||||
processes payrolls through the Illinois Comptroller's Office. | ||||
(b) Beginning with State fiscal year 2015 payrolls, each | ||||
State agency must implement a secure website for its employees | ||||
to access an electronic version of their earnings statements | ||||
issued for service on or after July 1, 2014. Before | ||||
implementing a secure website, each State agency must notify | ||||
its employees of the website and instruct them on how to access | ||||
the website. In addition, each State agency must provide its | ||||
employees with an option to continue receiving a paper version | ||||
of their earnings statements. If a State agency is unable to | ||
establish a secure website before July 1, 2014, it must submit | ||
documentation to the Illinois Comptroller's Office stating the | ||
reasons it is unable to comply with that requirement by that | ||
date, together with a schedule for implementing a secure | ||
website. The Comptroller may extend the time for complying with | ||
the requirements of this subsection (a) by up to 12 months. | ||
Beginning with State fiscal year 2015 payrolls, the Illinois | ||
Comptroller's Office shall discontinue printing paper versions | ||
of earnings statements for employees who use direct deposit. If | ||
an employee notifies his or her employing State agency that he | ||
or she wants to continue receiving a paper version of earnings | ||
statements or if the State agency is granted an extension under | ||
this subsection (b), then, beginning with State fiscal year | ||
2015 payrolls, the State agency shall still be responsible for | ||
producing and distributing a paper version of earning | ||
statements for its employees. Upon request, the Illinois | ||
Comptroller's Office shall continue to print a paper version of | ||
earning statements for executive branch State agencies, | ||
boards, and commissions with less than 50 employees. | ||
(c) Beginning with retirement annuity payments for State | ||
fiscal year 2015, each retirement system must implement a | ||
secure website for its annuitants to access an electronic | ||
version of their earnings statements issued for annuity | ||
payments payable for State fiscal year 2015 or thereafter. | ||
Before implementing a secure website, each retirement system | ||
must notify its annuitants of the website and instruct them on | ||
how to access the website. In addition, each retirement system | ||
must provide its annuitants with an option to continue | ||
receiving a paper version of their earnings statements. If a | ||
retirement system is unable to establish a secure website | ||
before July 1, 2014, it must submit documentation to the | ||
Illinois Comptroller's Office stating the reasons it is unable | ||
to comply with that requirement by that date, together with a | ||
schedule for implementing a secure website. The Comptroller may | ||
extend the time for complying with the requirements of this | ||
Section by up to 12 months. Beginning with State fiscal year | ||
2015, the Illinois Comptroller's Office shall discontinue | ||
printing paper versions of earnings statements for annuitants | ||
using direct deposit. If an annuitant notifies his or her | ||
retirement system that he or she want to continue receiving a | ||
paper version of earnings statements or if the retirement | ||
system is granted an extension under this subsection (c), then, | ||
beginning with retirement annuity payments for State fiscal | ||
year 2015, the retirement system shall still be responsible for | ||
producing and distributing a paper version of earning | ||
statements for its annuitants.
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Section 99. Effective date. This Act takes effect upon | ||
becoming law.
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