Section 515.350  Data Collection and Submission

a)         A patient care run report shall be completed by each Illinois-licensed transport vehicle service provider for every inter-hospital transport and pre-hospital emergency call, regardless of the ultimate outcome or disposition of the call.

1)         One patient care report shall be provided (paper or electronic) to the receiving hospital emergency department or health care facility before leaving this facility.

2)         Each EMS System shall designate or approve the patient care report to be used by all of its transport vehicle providers.  The report shall contain the minimum requirements listed in Appendix E.

b)         All non-transport vehicle providers shall document all medical care provided and shall submit the documentation to the EMS System within 24 hours. The EMS System shall review all medical care provided by non-transport vehicles and shall provide a report to the Department upon request.

c)         The transport vehicle provider shall submit patient care report data to the EMS System.  When an EMS System is unable to import data from one or more providers, those providers may, with EMS System approval, submit their patient care report data directly to the Department.  The Department will make the patient care report data available to the EMS System upon request.  Every EMS System and EMS provider approved to submit data directly shall electronically submit all patient care report data to the Department by the 15^th day of each month.  The monthly report shall contain the previous month's patient care report data.  Third party software shall be validated by the Department to ensure compatibility with the Department's data specifications.  Third party software shall not be used until the Department's validation is complete.

(Source:  Amended at 42 Ill. Reg. 17632, effective September 20, 2018)