Section 1500.6520  Obligations of Participating Governmental Units

If governmental units determine to use contracts established by the OG or by CMS on behalf of the OG, they must:

a)         provide to the CPO a copy of the ordinance or resolution passed by the governing body of the governmental unit giving authority to make purchases from contracts issued by the State of Illinois;

b)         make all purchases under the State contracts for public use only and specifically prohibit personal use or consumption by any individual, public employee or official;

c)         make payment to the vendor within 30 days after receipt of supplies or services;

d)         place orders with the supplier directly using their own purchase order forms.  A copy of the purchase order must also be sent to the CPO.  This copy will be used for statistical  purposes and will serve as notice that the governmental unit has complied with the bid action;

e)         inspect all items immediately for compliance with the contract specifications and report to the CPO any failure of suppliers to comply with contract requirements; and

f)         attempt to resolve disputes with the vendor before involving the CPO.