Section 980.200  Processing of Architect-Engineer Prequalification Application

a)         A/Es must complete a prequalification application, including the Financial Interest and Potential Conflicts of Interest forms required under Section 50-35 of the Illinois Procurement Code [30 ILCS 500/50-35].

b)         Processing of applications by CDB may require up to 45 days after receipt of all requested information and a completed application.

c)         Applications for renewal will ordinarily be sent to the A/Es approximately 60 days before the expiration of current prequalification and are available electronically on CDB's Internet site at www.cdb.state.il.us.  A/Es who do not receive an application are responsible for obtaining one at least 45 days  prior to expiration.  When all information received is complete and satisfactory, processing may take up to 45 days.  When any information is incomplete or unsatisfactory, a longer processing time will be required.  A/Es will be notified when information is incomplete or unsatisfactory.  Unless otherwise specified in writing by CDB, the term of prequalification shall be two years from the end of the month the prequalification begins.  When prequalification is granted, the A/E will be notified in writing of the expiration date, which will also be entered on CDB's electronic program.  CDB may grant a shorter term of prequalification by agreement with the A/E, when a determination is made that a shorter period is justified, or when a special prequalification is developed specifically for a certain project.   Updated or new A/E information including the term of prequalification will be entered on CDB's electronic program weekly.  The electronic program will be capable of, among other things, sorting A/Es by profile code to produce lists of A/Es in various profile codes.  At the beginning of each month, a list of A/Es whose prequalification expires in approximately 60 days will be generated.

d)         Applications may be sent to CDB by facsimile.

e)         CDB shall review and evaluate each application received, which may include one or more of the following actions:

1)         Reviewing to determine whether the application is filled out in accordance with the instructions provided;

2)         Contacting work references or any other possible sources of pertinent information;

3)         Requesting additional information from the applicant;

4)         Reviewing CDB A/E performance evaluations; and

5)         Meeting with the applicant at the request of CDB or the applicant.

f)         CDB shall deny prequalification to any firm that has not affirmatively demonstrated its responsibility.  CDB's determination of responsibility shall be final.

(Source:  Amended at 25 Ill. Reg. 10759, effective August 10, 2001)