Section 500.330  Small Purchases

a)         Application

1)         Any individual procurement not exceeding $100,000 for supplies or services, not exceeding $100,000 for professional and artistic services, and not exceeding $100,000 for construction, may be made without advance notice, competition or use of any prescribed method of source selection.

2)         Any change identified by the United States Department of Labor in the Consumer Price Index, as certified by CMS or another State agency with appropriate authority.  The small purchase maximums shall be likewise recalculated for each July 1 thereafter.  Changes to the small purchase maximums can be found on the Illinois Procurement Policy Board website (ppb.illinois.gov) and updated annually.

b)         In determining whether a contract is under the limit, the stated value of the supplies or services, plus any optional supplies and services, determined in good faith, shall be utilized.  Where the value is calculated month-to-month or in a similar fashion, the amount shall be calculated for a twelve month period.

c)         If only a unit price or hourly rate is known, the contract shall be considered small and shall have a not to exceed limit applicable to the type of procurement (see subsection (a)).

d)         If, after signing the contract, the actual cost of completing the contract is determined to exceed the small purchase amount, and the Procurement Officer determines that a supplemental procurement is not economically feasible or practicable because of the immediacy of the agency's needs or other circumstances, the Procurement Officer must follow the procedures for sole source or emergency procurement, whichever is applicable, to complete the contract.

e)         Notice of award shall be published in the Auditor General Bulletin no later than 14 calendar days after the contract is awarded.

(Source:  Amended at 42 Ill. Reg. 3193, effective February 16, 2018)