Section 6.350  Evaluation of Proposals

a)         The evaluation is based on the evaluation factors set forth in the Request for Proposals.  Numerical rating systems may be used but are not required. Factors not specified in the Request for Proposals will not be considered.  For purposes of conducting discussions with responsible offerors and for revision of proposals, proposals may be initially classified as:

1)         acceptable;

2)         potentially acceptable, that is, reasonably susceptible of being made acceptable; or

3)         unacceptable.

            Offerors whose proposals are unacceptable will be so notified.

b)         Except for federally-funded contracts, proposals will be evaluated on all particulars independent of price.

c)         For federally-funded contracts, a pre-discussion audit may be performed to provide the necessary data to assure that the offeror has an acceptable accounting system, adequate and proper justification of the various rates charged to perform the work and is aware of federal cost eligibility and documentation requirements.  Pre-discussion audits and the resultant audit opinions are required for all contracts expected to exceed $250,000 and for all contracts of less than $250,000 where:

1)         there is insufficient knowledge of the offeror's accounting system;

2)         there is previous unfavorable experience regarding the reliability of the offeror's accounting system; or

3)         the contract involves the procurement of new equipment or supplies for which cost experience is lacking.

            Pre-discussion audits may be waived when sufficient audited data is available to permit reasonable comparisons with the cost proposal.