Section 4.5426  Piggyback Contracts

a)         The CPO-HE or designee may authorize a university to purchase personal property, supplies and services that have been procured through a competitive process by another state, another State agency or public university of this State or any other state, or the federal government.

b)         Purchases made in this manner are referred to as piggyback contracts.  A piggyback contract is a form of cooperative purchasing through which a university is extended the pricing and terms of a contract entered into by another state, or another State agency or public university of this State or any other state, or by the federal government. 

1)         The scope of work may not be expanded from what was procured in the underlying contract.

2)         A piggyback contract is not permissible when the action would call for an increase in quantities, or for products or services that were not originally solicited and not originally evaluated as part of the underlying contract award.

c)         Contracting Requirements

1)         To piggyback a contract from another state, another State agency or public university of this State or any other state, or the federal government, the underlying contract must include language allowing other governmental entities to utilize the contract.

2)         The original contracting entity shall be contacted and advised of the intended piggyback contract and, if necessary, discussions shall be held concerning any potential for diminution of supply or lack of vendor capacity to provide the supplies or services. 

3)         A university shall obtain from the originating state, State agency, public university, or federal government, and include as part of its procurement file, the:

A)        solicitation;

B)        bid tabulation or evaluation, with the reason for award;

C)        copy of the winning bid or proposal; and

D)        copy of the contract.

d)         The CPO-HE or designee shall publish notice of intent to enter a piggyback contract to the Bulletin for a minimum of 14 days prior to contract execution.  This notice shall contain all information required in Section 4.1525(d).

e)         A proposed piggyback contract must be submitted to the CPO-HE or designee for review and approval prior to contract signature.

(Source:  Added at 43 Ill. Reg. 1781, effective February 15, 2019)