Section 4.5422  Nongovernmental Joint Purchasing

a)         The CPO-HE or designee may authorize any university to purchase personal property, supplies or services jointly with one of more nongovernmental units. This applies when the university and a not-for-profit entity or for-profit entity, or consortium of for-profit or not-for-profit entities, agree to jointly pursue a procurement opportunity. 

b)         A university may be a lead procuring entity in a nongovernmental joint purchasing activity and lead other nongovernmental entities or a consortium of these entities.  When a university is a lead procuring entity, all procurements shall be conducted in accordance with the Code and this Part. 

c)         A university may be a participant procuring entity in a nongovernmental joint purchasing activity led by a nongovernmental entity or by a consortium of these entities.

1)         When a university is a participant procuring entity, all joint procurements shall be conducted in accordance with the agreed specifications, terms and conditions. 

2)         To be considered a participant procuring entity, a university must actively contribute to the procurement, by such means as assisting in the development of specifications, being a member of the evaluation committee or a required approver of the proposed award, or engaging in other similar activity that assists with the procurement.

3)         Contracts resulting from a nongovernmental joint purchase shall contain all provisions required by Illinois law and this Part, including certifications and disclosures required under Article 50 of the Code, although the time requirements may be modified.

d)         The CPO-HE or designee shall publish a notice of award to the Bulletin for a minimum of 14 days prior to execution of the contract.  The notice shall contain all information required in Section 4.1525(d).

e)         All proposed nongovernmental joint purchase contracts must be submitted to the CPO-HE or designee for review and approval prior to execution.

(Source:  Added at 43 Ill. Reg. 1781, effective February 15, 2019)