Section 1.1040  Central Procurement Authority of the CPO-GS

a)         The CPO-GS may establish or may designate to a State agency the right to establish, master, scheduled or open-ended contracts for any item, and those contracts shall be utilized by State agencies in accordance with the terms of those contracts.

b)         Any delegation for the establishment of master, scheduled or open-ended contracts by the CPO-GS to a State agency shall be in writing and agreed to in writing by the State Agency Head.

c)         Central Procurement Procedures

1)         Purchase Requests

Each State agency must initiate the procurement process through submission of a purchase request to the CPO-GS.  The CPO-GS shall designate the format and requirements for submission through a CPO Notice to the agencies.

2)         Chief Procurement Officer's Authority to Reject

When the CPO-GS, after consultation with the requesting agency, decides that processing the requested procurement is clearly not in the best interest of the State, or that further review is needed, the CPO-GS shall return the request to the requesting agency.  A written statement of the reasons for its return shall accompany the returned request. 

3)         Determination of Contractual Terms and Conditions

The CPO-GS has authority to determine the terms and conditions of solicitations and contracts.  The CPO-GS will consult with the requesting agency if the agency requests special terms and conditions.

d)         The CPO-GS may, after consultation with and notice to any affected SPO, use central procurement procedures upon the CPO-GS' determination that those procedures are likely to result in significant efficiencies or economies.

e)         The CPO-GS and the CPOs of the construction agencies will determine whether a supply item or group of supply items shall be included as a part of, or procured separately from, any contract for construction.

f)         The CPO-GS has additional duties and responsibilities established in statute apart from the Code, and nothing in this Part shall be interpreted to limit those other statutory duties and responsibilities.

(Source:  Amended at 46 Ill. Reg. 10208, effective June 2, 2022)