Section 200.80  Documentation, Application, Payment and Denial

a)         Application and Documentation.  The rules governing the acceptance of applications are as follows:

1)         To receive consideration for a grant, applicants must request and submit a signed application provided by the Illinois Department of Military Affairs.

2)         All necessary documentation, as stated in Section 200.20, 200.30, 200.40 or 200.41, must be included with the application, unless otherwise provided under DEERS, REDD or other systems, and the applicant shall authorize access to any systems or records as may be necessary to grant the request for purposes of verification.

3)         Applications and supporting documents can be submitted via facsimile, email or regular mail.

4)         Incomplete applications will be retained by the program manager.  The program manager will send a letter identifying the missing requirements within 30 days after receipt of application.

5)         The Department of Military Affairs, upon receipt of a complete application with all necessary supporting documents, will process the application within 30 days, subject to availability of funds as indicated in subsections (b)(2) and (b)(3).

b)         Payments.

1)         Payment will be made to the applicant who has met all eligibility requirements under Section 200.20, 200.30, 200.40 or 200.41.  Payments will not be made to creditors and payments will not be subject to garnishment, wage levy, forfeiture or other remedy, unless the denial of that remedy is inconsistent with the requirements of any other State or federal law.

2)         The timeliness of payment will be determined by the amount of funds available at the time of application. 

3)         If adequate funds are not available, the application will be held in a queue until funds are available.

4)         Applications for casualty based grants shall take precedence over all others. 

c)         Denials.

1)         Grant applications from those not meeting eligibility requirements will be denied.

2)         A letter explaining the denial will be sent to the applicant within 30 days after receipt of the application.

d)         Exceptions.

The Adjutant General is authorized to grant a waiver of any portion of this Part if extenuating circumstances exist and a delay in payment due to restrictions of this Part would cause the service member or the service member's family undue financial hardship.

(Source:  Amended at 34 Ill. Reg. 6905, effective April 29, 2010)