Section 1400.6015  Inspections

a)         Inspection of Plant or Site

The State may enter a contractor's or subcontractor's plant or place of business to:

1)         inspect supplies or services for acceptance by the State under the terms of a contract;

2)         audit the books and records of any contractor or subcontractor under Section 1400.4020(d);

3)         investigate an action to suspend a person from consideration for award of contracts in accordance with Section 1400.4020;

4)         determine whether the standards of responsibility have been met or are capable of being met; and

5)         determine if the contract is being performed in accordance with its terms.

b)         Inspection and Testing of Supplies and Services

1)         Solicitation and Contractual Provisions.  Treasurer's office contracts may provide that the Treasurer's office may inspect supplies and services at the contractor's or subcontractor's facility and perform tests to determine whether they conform to solicitation requirements, or, after award, to contract requirements, and are therefore acceptable.  The inspections and tests are conducted in accordance with the terms of the solicitation and contract.

2)         Procedures for Trial Use and Testing.  The Chief Procurement Officer may establish operational procedures governing the testing and trial use of equipment, material, and other supplies by the Treasurer's office, and the application of resulting information and data to specifications or procurements.

c)         Conduct of Inspections

1)         Inspectors.  Inspections or tests are performed so as not to unduly delay the work of the contractor or subcontractor.  No inspector other than the Chief Procurement Officer may change any provision of the specifications or the contract without written authorization of the Chief Procurement Officer.  The presence or absence of an inspector does not relieve the contractor or subcontractor from any requirements of the contract.

2)         Location.  When an inspection is made in the plant or place of business of a contractor or subcontractor, the contractor or subcontractor shall provide without charge all reasonable facilities and assistance for the safety and convenience of the person performing the inspection or testing.

3)         Time.  Inspection or testing of supplies and services performed at the plant or place of business of any contractor or subcontractor must be performed at reasonable times.