Section 219

Section 219.211 Recordkeeping and Reporting

a) The VOM content of each coating and the efficiency of each capture system and control device must be determined by the applicable test methods and procedures specified in Section 219.105 to establish the records required under this Section.

b) Any owner or operator of a coating line that is exempted from the limitations of Section 219.204 because of Section 219.208(a) or (b) must comply with the following:

1) For sources exempt from Section 219.208(a), by a date consistent with Section 219.106, the owner or operator of a coating line or group of coating lines referenced in subsection (b) must certify to the Agency that the coating line or group of coating lines is exempt under the provisions of Section 219.208(a). The certification must include:

A) A declaration that the coating line is exempt from the limitations of Section 219.204 because of Section 219.208(a); and

B) Calculations that demonstrate that the combined VOM emissions from the coating line and all other coating lines in the same category never exceed 6.8 kg (15 lbs) per day before the application of capture systems and control devices. The following equation must be used to calculate total VOM emissions:

where:

T_e		=	Total VOM emissions from coating lines each day before the application of capture systems and control devices in units of kg/day (lbs/day);

m		=	Number of coating lines at the source that otherwise would be subject to the same subsection of Section 219.104 of this Part (because they belong to the same category, e.g., can coating);

j		=	Subscript denoting an individual coating line;

n		=	Number of different coatings as applied each day on each coating line;

i		=	Subscript denoting an individual coating;

A_i	=		Weight of VOM per volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) as applied each day on each coating line in units of kg VOM/l (lbs VOM/gal); and

B_i	=		Volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) as applied each day on each coating line in units of l/day (gal/day). The instrument or method by which the owner or operator accurately measured or calculated the volume of each coating as applied on each coating line each day shall be described in the certification to the Agency.

2) For sources exempt under Section 219.208(b), by March 15, 1998, or upon initial start-up, the owner or operator of a coating line or a group of coating lines referenced in subsection (b) must certify to the Agency that the source is exempt under the provisions of Section 219.208(b). The certification must include:

A) A declaration that the source is exempt from the limitations of Section 219.204(l) because of Section 219.208(b); and

B) Calculations that demonstrate that the source meets the criteria of exemption because of Section 219.208(b).

3) For sources exempt under Section 219.208(a), on and after a date consistent with Section 219.106, the owner or operator of a coating line or group of lines referenced in this subsection (b) must collect and record all of the following information each day for each coating line and maintain the information at the source for a period of three years:

A) The name and identification number of each coating as applied on each coating line; and

B) The weight of VOM per volume and the volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) as applied each day on each coating line.

4) For sources exempt under Section 219.208(b), on and after March 15, 1998, the owner or operator of a coating line or group of coating lines referenced in this subsection (b) must collect and record all of the following information for each coating line and maintain the information at the source for a period of three years:

A) The name and identification number of each coating as applied on each coating line; and

B) The weight of VOM per volume and the volume of each coating (minus water and any compounds which are specifically exempted from the definition of VOM) as applied on each coating line on a monthly basis.

5) On and after a date consistent with Section 219.106, the owner or operator of a coating line or group of coating lines exempted from the limitations of Section 219.204 because of Section 219.208(a) must notify the Agency of any record showing that total VOM emissions from the coating line or group of coating lines exceed 6.8 kg (15 lbs) in any day before the application of capture systems and control devices by sending a copy of such record to the Agency within 30 days after the exceedance occurs.

6) On and after March 15, 1998, any owner or operator of a source exempt from the limitations of Section 219.204(l) because of Section 219.208(b) must notify the Agency if the source's VOM emissions exceed the limitations of Section 219.208(b) by sending a copy of calculations showing such an exceedance within 30 days after the change occurs.

c) Any owner or operator of a coating line subject to the limitations of Section 219.204 other than Section 219.204(a)(1)(B), (a)(1)(C), (a)(2)(B), (a)(2)(C), (a)(2)(D), or (r) and complying by means of Section 219.204 must comply with the following:

1) By a date consistent with Section 219.106, or upon initial start-up of a new coating line, or upon changing the method of compliance from an existing subject coating line from Section 219.205, Section 219.207, Section 219.215, or Section 219.216 to Section 219.204; the owner or operator of a subject coating line must certify to the Agency that the coating line will be in compliance with Section 219.204 on and after a date consistent with Section 219.106, or on and after the initial start-up date. The certification must include:

A) The name and identification number of each coating as applied on each coating line;

B) The weight of VOM per volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) as applied each day on each coating line;

C) On and after March 15, 1998, for coating lines subject to the limitations of Section 219.204(l)(2)(A) or (B), the weight of VOM per weight of solids in each coating as applied each day on each coating line;

D) For coating lines subject to the limitations of Section 219.204(c)(2), the weight of VOM per weight of solids (or the weight of VOM per weight of coatings, as applicable) in each coating as applied each day on each coating line;

E) For coating lines subject to the limitations of Section 219.204(g)(2) or (h)(2), the application methods used to apply coatings on the subject coating line and the weight of VOM per volume of each coating (or the weight of VOM per volume of solids in each coating, as applicable) as applied each day on each coating line;

F) For coating lines subject to the limitations of Section 219.204(o), the weight of VOM per volume of coatings or solids, as applicable, for each coating as applied each day on each coating line;

G) For coating lines subject to the limitations of Section 219.204(a)(2)(A), the weight of VOM per volume of solids in each coating as applied each day on each coating line, and the solids turnover ratio of the EDP operation, with supporting calculations;

H) For coating lines subject to the limitations of Section 219.204(a)(2)(E), the weight of VOM per volume and volume of each coating used in the final repair coat operation, and the weight of VOM per volume of the final repair coat as applied, calculated on an occurrence weighted average basis;

I) For coating lines subject to the limitations of Section 219.204(q), the weight of VOM per volume of each coating, or the weight of VOM per volume of solids in each coating, as applicable, as applied each day on each coating line.

2) On and after a date consistent with Section 219.106, or on and after the initial start-up date, the owner or operator of a subject coating line must collect and record all of the following information each day, unless otherwise specified, for each coating line and maintain the information at the source for a period of three years:

A) The name and identification number of each coating as applied on each coating line;

B) The weight of VOM per volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) as applied each day on each coating line;

D) On and after March 15, 1998, for wood furniture coating spray booths subject to the limitation of Section 219.204(l)(4)(A), the weight of VOM per weight of solids in each strippable spray booth coating as applied each day on each spray booth and certified product data sheets for each coating;

E) For coating lines subject to the limitations of Section 219.204(c)(2), the weight of VOM per weight of solids (or the weight of VOM per weight of coatings, as applicable) in each coating as applied each day on each coating line, and certified product data sheets for each coating;

F) For coating lines subject to the limitations of Section 219.204(g)(2) or 219.204(h)(2), the weight of VOM per volume of each coating (or the weight of VOM per volume of solids in each coating, as applicable) as applied each day on each coating line, and certified product data sheets for each coating;

G) For coating lines subject to the limitations of Section 219.204(o), the weight of VOM per volume of coatings or solids, as applicable, for each coating, as applied each day on each coating line;

H) For coating lines subject to the limitations of Section 219.204(a)(2)(A), the weight of VOM per volume of solids in each coating as applied each day on each coating line, certified product data sheets for each coating, and the solid turnover ratio for the EDP operation, calculated on a calendar monthly basis, with supporting calculations;

I) For coating lines subject to the limitations of Section 219.204(a)(2)(E), the weight of VOM per volume and volume of each coating used in the final repair coat operation, the weight of VOM per volume of the final repair coat as applied, calculated on an occurrence weighted average basis, and certified product data sheets for each coating;

J) For coating lines subject to the limitations of Section 219.204(q), the weight of VOM per volume of each coating, or the weight of VOM per volume of solids in each coating, as applicable, as applied each day on each coating line, and certified product data sheets for each coating.

3) On and after a date consistent with Section 219.106, the owner or operator of a subject coating line must notify the Agency in the following instances:

A) Any record showing violation of Section 219.204 must be reported by sending a copy of the record to the Agency within 30 days following the occurrence of the violation.

B) At least 30 calendar days before changing the method of compliance from Section 219.204 to Section 219.205 or Section 219.207, the owner or operator must comply with all requirements of subsection (d)(1) or (e)(1), as applicable. Upon changing the method of compliance from Section 219.204 to Section 219.205 or Section 219.207, the owner or operator must comply with all requirements of subsection (d) or (e), as applicable.

d) Any owner or operator of a coating line subject to the limitations of Section 219.204 and complying by means of Section 219.205 must comply with the following:

1) By a date consistent with Section 219.106, or upon initial start-up of a new coating line, or upon changing the method of compliance for an existing subject coating line from Section 219.204 or Section 219.207 to Section 219.205; the owner or operator of the subject coating line must certify to the Agency that the coating line will be in compliance with Section 219.205 on and after a date consistent with Section 219.106, or on and after the initial start-up date. The certification must include:

A) The name and identification number of each coating line which will comply by means of Section 219.205.

B) The name and identification number of each coating as applied on each coating line.

C) The weight of VOM per volume and the volume of each coating (minus water and any compounds which are specifically exempted from the definition of VOM) as applied each day on each coating line.

D) On and after March 15, 1998, for coating lines subject to the limitations of Section 219.204(l)(2)(A) or (B), the weight of VOM per weight of solids in each coating as applied each day on each coating line.

E) For coating lines subject to the limitations of Section 219.204(a)(2)(A), the weight of VOM per volume of solids in each coating as applied each day on each coating line.

F) For coating lines subject to the limitations of Section 219.204(c)(2), the weight of VOM per weight of solids (or the weight of VOM per weight of coatings, as applicable) in each coating as applied each day on each coating line.

G) For coating lines subject to the limitations of Section 219.204(g)(2) or (h)(2), the weight of VOM per volume of each coating (or the weight of VOM per volume of solids in each coating, as applicable) as applied each day on each coating line.

H) For coating lines subject to the limitations of Section 219.204(o), the weight of VOM per volume of coatings or solids, as applicable, for each coating, as applied each day on each coating line.

J) The instrument or method by which the owner or operator will accurately measure or calculate the volume of each coating as applied each day on each coating line.

K) The method by which the owner or operator will create and maintain records each day as required in subsection (d)(2).

L) An example of the format in which the records required in subsection (d)(2) will be kept.

2) On and after a date consistent with Section 219.106, or on and after the initial start-up date, the owner or operator of a subject coating line must collect and record all of the following information each day for each coating line and maintain the information at the source for a period of three years:

A) The name and identification number of each coating as applied on each coating line.

B) The weight of VOM per volume and the volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) as applied each day on each coating line.

D) For coating lines subject to the limitations of Section 219.204(a)(2)(A), the weight of VOM per volume of solids in each coating as applied each day on each coating line.

F) For coating lines subject to the limitations of Section 219.204(g)(2) or (h)(2), the weight of VOM per volume of each coating (or the weight of VOM per volume of solids in each coating, as applicable) as applied each day on each coating line.

G) For coating lines subject to the limitations of Section 219.204(o), the weight of VOM per volume of coatings or solids, as applicable, for each coating, as applied each day on each coating line.

H) For coating lines subject to the limitations of Section 219.204(q), the weight of VOM per volume of each coating, or the weight of VOM per volume of solids in each coating, as applicable, as applied each day on each coating line.

I) The daily-weighted average VOM content of all coatings as applied on each coating line as defined in Section 219.104.

3) On and after a date consistent with Section 219.106, the owner or operator of a subject coating line must notify the Agency in the following instances:

A) Any record showing violation of Section 219.205 must be reported by sending a copy of the record to the Agency within 30 days following the occurrence of the violation.

B) At least 30 calendar days before changing the method of compliance with this Subpart from Section 219.205 to Section 219.204 or Section 219.207, the owner or operator must comply with all requirements of subsection (c)(1) or (e)(1), as applicable. Upon changing the method of compliance with this Subpart from Section 219.205 to Section 219.204 or Section 219.207, the owner or operator must comply with all requirements of subsection (c) or (e), as applicable.

e) Any owner or operator of a coating line subject to the limitations of Section 219.207 and complying by means of Section 219.207(c), (d), (e), (f), (g), (h), or (k), (l), (m), or (n) must comply with the following:

1) By a date consistent with Section 219.106, or upon initial start-up of a new coating line, or upon changing the method of compliance for an existing coating line from Section 219.204 or Section 219.205 to Section 219.207, the owner or operator of the subject coating line must perform all tests and submit to the Agency the results of all tests and calculations necessary to demonstrate that the subject coating line will be in compliance with Section 219.207 on and after a date consistent with Section 219.106, or on and after the initial start-up date.

2) On and after a date consistent with Section 219.106, or on and after the initial start-up date, the owner or operator of a subject coating line must collect and record all of the following information each day for each coating line and maintain the information at the source for a period of three years:

A) The weight of VOM per volume of coating solids as applied each day on each coating line, if complying with Section 219.207(b)(2).

B) Control device monitoring data.

C) A log of operating time for the capture system, control device, monitoring equipment and the associated coating line.

D) A maintenance log for the capture system, control device and monitoring equipment detailing all routine and non-routine maintenance performed including dates and duration of any outages.

3) On and after a date consistent with Section 219.106, the owner or operator of a subject coating line must notify the Agency in the following instances:

A) Any record showing violation of Section 219.207 must be reported by sending a copy of the record to the Agency within 30 days following the occurrence of the violation.

B) At least 30 calendar days before changing the method of compliance with this Subpart from Section 219.207 to Section 219.204 or Section 219.205, the owner or operator must comply with all requirements of subsection (c)(1) or (d)(1), respectively. Upon changing the method of compliance with this Subpart from Section 219.207 to Section 219.204 or Section 219.205, the owner or operator must comply with all requirements of subsection (c) or (d), respectively.

f) Any owner or operator of a primer surfacer operation or topcoat operation, or combined primer surfacer and topcoat operation, subject to the limitations of Section 219.204(a)(1)(B), (a)(1)(B), (a)(2)(C), or (a)(2)(D) must comply with the following:

1) By a date consistent with Section 219.106, or upon initial start-up of a new coating operation, the owner or operator of a subject coating operation must certify to the Agency that the operation will be in compliance with Section 219.204 on and after a date consistent with Section 219.106, or on and after the initial start-up date. The certification must include:

A) The name and identification number of each coating operation that will comply by means of Section 219.204(a)(1)(B),(a)(1)(C), (a)(2)(B), (a)(2)(C), or (a)(2)(D) and the name and identification number of each coating line in each coating operation.

B) The name and identification number of each coating as applied on each coating line in the coating operation.

C) The weight of VOM per volume of each coating (minus water and any compounds which are specifically exempted from the definition of VOM) as applied each day on each coating line.

D) The transfer efficiency and control efficiency measured for each coating line.

E) Test reports, including raw data and calculations documenting the testing performed to measure transfer efficiency and control efficiency.

F) The instrument or method by which the owner or operator will accurately measure or calculate the volume of each coating as applied each day on each coating line.

G) The method by which the owner or operator will create and maintain records each day as required in subsection (f)(2).

H) An example format for presenting the records required in subsection (f)(2).

2) On and after a date consistent with Section 219.106, or on and after the initial start-up date, the owner or operator of a subject coating operation must collect and record all of the following information each day for each topcoat or primer surfacer coating operation and maintain the information at the source for a period of three years:

A) All information necessary to demonstrate compliance with the topcoat protocol referenced in Section 219.105(b)(1)(B) and to calculate the daily-weighted average VOM emissions from the coating operations in kg/l (lbs/gal) of coating solids deposited in accordance with the proposal submitted, and approved under Section 219.204(a)(1)(B), (a)(1)(C), (a)(2)(B), (a)(2)(C), or (a)(2)(D) including:

i) The name and identification number of each coating as applied on each coating operation.

ii) The weight of VOM per volume of each coating (minus water and any compounds which are specifically exempted from the definition of VOM) as applied each day on each coating operation.

B) If a control device or devices are used to control VOM emissions, control device monitoring data; a log of operating time for the capture system, control device, monitoring equipment and the associated coating operation; and a maintenance log for the capture system, control device and monitoring equipment, detailing all routine and non-routine maintenance performed including dates and duration of any outages.

3) On and after a date consistent with Section 219.106 or on and after the initial start-up date, the owner or operator of a subject coating operation must determine and record the daily VOM emissions in kg/l (lbs/gal) of coating solids deposited in accordance with the proposal submitted and approved under Section 219.204(a)(1)(B), (a)(1)(C), (a)(2)(B), (a)(2)(C), or (a)(2)(D) within 10 days from the end of the month and maintain this information at the source for a period of three years.

4) On and after a date consistent with Section 219.106, the owner or operator of a subject coating operation must notify the Agency in the following instances:

A) Any record showing a violation of Section 219.204(a)(1)(B), (a)(1)(C), (a)(2)(B), (a)(2)(C), or (a)(2)(D) must be reported by sending a copy of the record to the Agency within 15 days from the end of the month in which the violation occurred.

B) The owner or operator must notify the Agency of any change to the operation at least 30 days before the change is effected. The Agency must determine whether or not compliance testing is required. If the Agency determines that compliance testing is required, then the owner or operator must submit a testing proposal to the Agency within 30 days and test within 30 days after the approval of the proposal by the Agency and USEPA.

g) On and after a date consistent with Section 219.106(c), or on and after the initial start-up date, whichever is later, the owner or operator of a coating line subject to the requirements of Section 219.218 must comply with the following:

1) By May 1, 2011, or upon initial start-up, whichever is later, submit a certification to the Agency that includes a description of the practices and procedures that the source will follow to ensure compliance with the applicable requirements in Section 219.218;

2) Notify the Agency of any violation of Section 219.218 by providing a description of the violation and copies of records documenting the violation to the Agency within 30 days following the occurrence of the violation; and

3) Maintain at the source all records required by this subsection (g) for a minimum of three years from the date the document was created and make those records available to the Agency upon request.

h) On and after a date consistent with Section 219.106, or on and after the initial start-up date, whichever is later, the owner or operator of a coating line subject to the requirements of Section 219.219, except aerospace facilities, must comply with the following:

1) By May 1, 2012, or upon initial start-up, whichever is later, submit a certification to the Agency that includes:

A) A description of the practices and procedures that the source will follow to ensure compliance with the applicable requirements in Section 219.219;

B) For sources subject to Section 219.219(a)(6), the work practices plan specified in that Section;

C) For sources subject to Section 219.219(b)(6), the application methods used to apply coatings on the subject coating line;

2) Notify the Agency of any violation of Section 219.219 by providing a description of the violation and copies of records documenting the violation to the Agency within 30 days following the occurrence of the violation; and

3) Maintain at the source all records required by this subsection (h) for a minimum of three years from the date the document was created and make those records available to the Agency upon request.

i) On and after a date consistent with Section 219.106(d), or on and after the initial start-up date, whichever is later, the owner or operator of a flat wood paneling coating line subject to the requirements in Section 219.217 must comply with the following:

1) By August 1, 2010, or upon initial start-up, whichever is later, submit a certification to the Agency that includes a description of the practices and procedures that the source will follow to ensure compliance with the applicable requirements in Section 219.217(c) and (d); and

2) Notify the Agency of any violation of Section 219.217 by providing a description of the violation and copies of records documenting such violation to the Agency within 30 days following the occurrence of the violation.

j) On and after July 1, 2021, the owner or operator of an aerospace facility subject to the requirements of this Subpart under Section 219.208(f)(1) must comply with the following:

1) Each owner or operator using coatings listed in Section 219.204(r) must:

A) Maintain a current list of coatings in use, with category and VOM content as applied; and

B) Record coating usage on an annual basis.

2) Each owner or operator using touch-up coatings that do not meet the limitations of Section 219.204(r)(2) must:

A) Collect and record the name, identification number, and volume used of each touch-up coating that does not meet the limitations of Section 219.204(r)(2), as applied in each aerospace coating operation, per 24-hour period and per month;

B) Perform calculations on a daily basis, and maintain at the source records of those calculations, of the combined volume of touch-up coatings that do not meet the limitations of Section 219.204(r)(2) used source-wide for each 24-hour period;

C) Perform calculations on a monthly basis, and maintain at the source records of those calculations, of the combined volume of touch-up coatings that do not meet the limitations of Section 219.204(r)(2) used source-wide for the month and the rolling 12-month period;

D) Prepare and maintain at the source an annual summary of the information required to be compiled under subsections (j)(2)(A), (j)(2)(B), and (j)(2)(C) on or before January 31 of the following year;

E) Maintain at the source for a minimum period of three years all records required to be kept under this subsection (j)(2) and make those records available to the Agency upon request; and

F) Notify the Agency in writing, within 30 days after any exceedance, if the combined use of touch-up coatings that do not meet the limitations of Section 219.204(r)(2) at the source ever exceeds a volume of 2.85 l (3 quarts) per 24-hour period or exceeds 209 l/yr (55 gal/yr) for any rolling 12-month period. The notification must include a copy of any records of the exceedance.

3) Each owner or operator using cleaning solvents required by Section 219.219(e) or (g) must:

A) For aqueous and semiaqueous hand-wipe cleaning solvents, maintain a list of materials used, with corresponding water contents;

B) For vapor pressure compliant hand-wipe cleaning solvents:

i) Maintain a current list of cleaning solvents in use with their respective vapor pressures or, for blended solvents, VOM composite vapor pressures; and

ii) Record cleaning solvent usage on an annual basis; and

C) For cleaning solvents with a vapor pressure greater than 45 mmHg used in exempt hand-wipe cleaning operations:

i) Maintain a list of exempt hand-wipe cleaning processes; and

ii) Record cleaning solvent usage on an annual basis.

4) Each owner or operator using control equipment under Section 219.207(n) must meet all applicable testing, monitoring, and recordkeeping requirements of Section 219.105(c), (d), and (e).

5) By July 1, 2021, or upon initial start-up, whichever is later, the owner or operator of an aerospace facility must submit a certification to the Agency that includes a description of the practices and procedures that the source will follow to ensure compliance with the applicable requirements of Section 219.219(e) and (g).

6) Each owner and operator of an aerospace facility must notify the Agency of any violation of this Part by providing a description of the violation and copies of records documenting the violation to the Agency within 30 days following the occurrence of the violation.

k) Exempt Aerospace Facilities

1) For aerospace facilities that are exempt under Section 219.208(f)(1), by July 1, 2021, or upon initial start-up, the owner or operator of an aerospace facility must certify to the Agency that the source is exempt under that subsection. The certification must include:

A) A declaration that the source is exempt under Section 219.208(f)(1); and

B) Calculations that demonstrate that the source meets the criteria for exemption.

2) For sources exempt under Section 219.208(f)(1), on and after July 1, 2021, the owner or operator of an aerospace facility must collect and record all of the following information for each aerospace coating operation and cleaning operation, as applicable, and maintain the information at the source for a period of three years. The owner or operator must, upon request by the Agency or USEPA, submit the information to the Agency and USEPA within 30 calendar days from the date of the request, along with any other documentation necessary to demonstrate that the aerospace facility is exempt from the requirements of this Subpart:

A) The name and identification number of each coating applied and cleaning solvent used; and

B) The weight of VOM per volume and the volume of each coating (minus water and any compounds that are specifically exempted from the definition of VOM) applied and cleaning solvent used on a monthly basis.

3) On and after July 1, 2021, any owner or operator of an aerospace facility exempt under Section 219.208(f)(1) must notify the Agency if the source's VOM emissions exceed the criteria in Section 219.208(f)(1) by sending a copy of calculations showing the exceedance within 30 days after the exceedance occurs.

(Source: Amended at 45 Ill. Reg. 3553, effective March 4, 2021)