Section 1127.302  Information To Be Provided in Requests for Records

A request for records should include:

a)         The complete name, mailing address and telephone number and e-mail address of the requester;

b)         As specific a description as possible of the records sought. Requests that the Agency considers unduly burdensome or categorical may be denied (see Section 3(g) of FOIA and Section 1127.402 of this Part);

c)         A statement as to the requested medium and format for the Agency to use in providing the records sought:  for example, paper, specific types of digital or magnetic media, or videotape;

d)         A statement as to the requested manner for the Agency to use in providing the records sought:  for example, inspection at Agency headquarters or providing paper or electronic copies;

e)         A statement as to whether the requester needs certified copies of all or any portion of the records, including reference to the specific documents that require certification;

f)         A signed release or a court order authorizing the disclosure of personal or medical information if the records requested contain such information; and

g)         A statement as to whether the request is for a commercial purpose.