Section 600.614  Position Classification and Compensation

a)         Position Classification

1)         Organizational Structure:  The organizational structure of the Office shall be as established by the Auditor General and maintained on file.

2)         Positions and Service:  The establishment and abolition of positions and duties shall be at the discretion of the Auditor General.  All employees serve at the discretion of the Auditor General subject to the employee rights established by this Subpart.

3)         Classification Plan:  The Auditor General shall maintain, and revise when necessary, a uniform position classification plan for positions necessary to carry out the duties of the Office.  The classification plan shall be based on the similarity of duties and responsibilities assigned so that the same schedule of pay may be equitably applied to all positions within a classification, under the same or substantially the same employment conditions.  Employees shall be classified by position and each position classification shall be governed by a formal, written position description approved by the Auditor General.  Any change in salary or any change to a position description impacting an employee incumbent in that position shall be recorded as a personnel transaction.

4)         Allocation:  It is the responsibility of each Director to report any significant changes in the duties of any position within the organizational unit.  At the request of a Director, a survey, audit, or other investigation as may be deemed necessary by the Director shall be made to determine the proper allocation of any position to a classification.  Upon written request of an employee, an investigation as may be deemed necessary by a Director shall be made to determine the proper allocation of the employee's position.  It shall be the responsibility of the Director of the organizational unit in which the position is located to notify the employee of the determination concerning the proper allocation of his or her position.

5)         Reconsideration:

A)        Within 30 days after receiving notice of the decision, the employee may make a request in writing of the Director for reconsideration of the decision.  Thereafter, the Director shall reinvestigate the duties and responsibilities of the position and, if necessary, of related positions.  The employee shall be given a reasonable opportunity to be heard.

B)        After the re-investigation, the Director shall render a decision in writing and it shall be served on the employee in person or by certified mail, return receipt requested, at the employee's last address shown in the personnel file.  The effective date of the reconsidered decision shall be the effective date of the allocation decision giving rise to the reconsideration request.

C)        An employee wishing to appeal the reconsidered decision shall be entitled to a hearing by the Grievance Review Committee in accordance with the procedures established in Section 600.670 of this Part.

6)         Assignments to other Classifications:  An employee whose position has been allocated to a classification having a higher, lower, or same maximum permissible salary or rate may remain in the position, provided however that the Director shall determine in the case of allocation to a class having a higher maximum salary or rate whether, considering the nature of the change in duties, the employee is qualified for the position.

7)         Revised Class Requirements:  When requirements for a classification are revised and the duties and responsibilities of positions comprising the classification remain essentially unchanged, incumbents in these positions who qualified under the previous requirements for the classification will be considered qualified.

b)         Compensation Plan

1)         Establishment of Plan:  The Auditor General shall establish and maintain a Pay Plan for all employees.  The Pay Plan shall designate a salary range for each position classification.  The salary for any particular position shall be fixed by the Auditor General within the designated salary range and based, in his discretion, on the duties, responsibilities and work requirements of that position as they relate to the total duties, responsibilities and work requirements of the Office.

2)         Provisions of the Pay Plan:  The Pay Plan shall provide for starting rates of pay, and the time and manner in which subsequent changes of salary may be made.  The rate each employee is to be paid shall be set forth in appropriate documents contained within his or her personnel file.  The Pay Plan may also include other provisions not inconsistent with law to assist in the administration of good personnel practices for the Office.

(Source:  Amended at 33 Ill. Reg. 1704, effective March 10, 2009)