AUTHORITY: Implementing and authorized by the State Library Act [15 ILCS 320].

SOURCE: Amended July 18, 1973; rules repealed, new rules adopted and codified at 7 Ill. Reg. 13679, effective October 4, 1983; amended at 25 Ill. Reg. 5412, effective April 1, 2001; amended at 30 Ill. Reg. 16324, effective October 2, 2006; amended at 36 Ill. Reg. 3217, effective February 16, 2012; amended at 39 Ill. Reg. 5119, effective March 20, 2015; amended at 41 Ill. Reg. 3932, effective March 20, 2017.

SUBPART A: USE OF THE ILLINOIS STATE LIBRARY

 

Section 3010.10  Definitions

 

The following definitions apply to this Part:

 

            "Bibliographic Instruction" means the education of patrons in the use of the State Library's collections, resources and equipment.

 

            "Copies" means facsimile reproductions of information from any medium into the same or different medium.

 

            "General public" means persons other than the employees of the State of Illinois.

 

            "ILLINET" means the Illinois Library and Information Network.

 

            "Interlibrary loan" means a cooperative arrangement among libraries by which one library may borrow and lend material through established library channels using standard procedures.

 

            "Officials and employees of State government" means all persons employed by the State of Illinois or elected or appointed to State office.

 

            "Patron" means any person using the services of a library.

 

            "Ready-Reference Service" means the provision of information that is readily available, brief in nature and/or easily verified.

 

            "Research Service" means the provision of information that requires research and time to collect, verify and/or find.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

 

Section 3010.20  Service Populations

 

a)         The Illinois State Library serves:

 

1)         Officials and employees of Illinois State government, and

 

2)         The general public.

 

b)         The Illinois State Library works cooperatively with other libraries and library organizations.

 

(Source:  Amended at 25 Ill. Reg. 5412, effective April 1, 2001)

 

Section 3010.30  Hours of Service

 

The State Library's  public service areas are open from 8:00 a.m.  to 4:30 p.m., Monday through Friday, except on legal State holidays.

 

Section 3010.40  Library Stacks Area

 

a)         The book stacks area of the State Library is closed except to the following persons:

 

1)         State Library employees.

 

2)         Maintenance personnel.

 

3)         Patrons who have been approved for a stacks pass under this Section by a Library Operations manager or reference librarian.

 

b)          In granting stacks access privileges, consideration will include whether the collection will meet the needs of the patron. Patrons must be in good standing with the State Library to receive stacks privileges.  No briefcases or other containers are allowed in the book stacks areas. No food or drink is permitted in the stacks areas.

 

c)         The Circulation Desk staff shall keep an up-to-date list of persons who have been approved for stacks passes.  All stacks access privileges shall have appropriate expiration dates assigned (maximum of three years).  The privileges may be revoked at any time for violation of the State Library's rules or operating procedures.

 

d)         Authorized stacks pass users must sign in and out at the Circulation Desk and wear the stacks pass at all times in the stacks.  Any patron not wearing the stacks pass will be asked to vacate the stacks immediately.  Secretary of State Security will be notified if the patron fails to comply with this request.

 

e)         Each person with approved stacks access will be given a short orientation. Orientation includes review of written information in the sign-in book, information on running the compact shelving, and location of emergency exits.

 

f)         Stacks pass users must report problems with the compact shelving to stacks staff or the staff member at the Circulation Desk.  Patrons are not to ratchet the shelving units.

 

g)         Library materials should not be re-shelved; the materials should be placed on the counter next to the stacks elevator.

 

h)         The map storage rooms and Folio Room are not available to stacks pass users.

 

(Source:  Amended at 39 Ill. Reg. 5119, effective March 20, 2015)

 

Section 3010.50  Use by the General Public

 

The general public is welcome to use the collections of the Illinois State Library on the premises during the State Library's regular hours of service, pursuant to the provisions of this Part. Library users must observe the general policies and guidelines for Use of the Public Service Areas of the Illinois State Library.  (See Exhibit B.)

 

(Source:  Amended at 25 Ill. Reg. 5412, effective April 1, 2001)

 

Section 3010.60  Copies and Printouts

 

a)         The State Library shall provide copies and printouts in answer to reference requests and interlibrary loan within the guidelines of the U.S. Copyright Law (17 USC 1 et seq.).  The format and number of copies provided will depend upon the size and condition of the item to be copied.  The format and number of copies also depend on staff availability and scheduling.  Copies, including scanning, will be made only from materials in the library's collection.

 

b)         State employees who are not engaged in work-related inquiries and the general public shall be charged for copies and printouts at the following rates:

 

Black and white photocopies and printouts	$.25 per square foot or fraction thereof.  No charge for Illinois libraries up to $10.
Color photocopies and printouts	$1.00 per square foot or fraction thereof.  No charge for Illinois libraries up to $10.
Scanning to library-provided storage disc or other electronic storage device, aerial photos and other digital images	$1.00 per square foot or fraction thereof based on the size of the original area to be scanned.  There will be a one-time $10 set up fee per order if there is no pre-existing digital image of any of the items included in the order.  No charge for Illinois libraries up to $20 for the total order.
Digital copy of digital aerial photo or other digital image	$4 per image.  No charge for Illinois libraries up to $12.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

SUBPART B: COLLECTION ACCESS SECTION (CIRCULATION)

 

Section 3010.110  Circulation of Materials

 

a)         Direct borrowers

 

1)         Regular borrower's card.  Officials and employees of State government may borrow directly from the State Library's circulating system by means of a regular borrower's card.  Eligible patrons must present their State identification badge/card in order to register for a regular borrower's card. When no identification is provided, State Library staff will verify the patron's State employment.  The library card application is included as Exhibit D.

 

2)         Courtesy (general public or retired officials and employees of State government) borrower's card.  Members of the general public or retired officials and employees of State government are eligible to borrow materials directly from the State Library's circulating collection.  Patrons must present a valid Illinois public library card; valid current Illinois, non-resident library card; or proof of State of Illinois retirement status.  Patrons must then complete the form (see Exhibit C) provided by State Library staff.

 

3)         Special borrower's card.  Any individual needing to borrow materials directly from the State Library's circulating collections for work related purposes may apply for a special borrower's card. The Library Operations manager or designee will base her/his decision to grant a card on whether the collection can reasonably meet the research needs of the applicant.

 

4)         Consortial agreements.  The State Librarian or his/her designee may enter into mutually beneficial consortial agreements with other libraries for the purpose of resource sharing.  Patrons of a consortial library are eligible to borrow materials directly from the State Library's circulating collection. Borrowers must present a currently valid institutional identification card bearing their name and identification number.

 

b)         Indirect borrowers

The State Library's circulating collection is available to patrons of other libraries through the resource sharing provisions of ILLINET.  This borrowing shall be conducted by means of established interlibrary loan procedures.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

 

Section 3010.120  Materials for Loan

 

All State Library materials are available for loan except those designated for in-library use only (such as archival copies of Illinois documents).  A patron may borrow whatever number of books or materials are needed to answer his/her request.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

 

Section 3010.130  Loan Periods

 

Circulating materials are loaned for a period ranging from overnight to four weeks.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

 

Section 3010.140  Holds and Renewals

 

Materials borrowed for four weeks may subsequently be renewed for a period of four weeks if the materials requested are not requested by another patron.

 

                       

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

 

Section 3010.150  Return of Materials

 

a)         All borrowers are responsible for the return of materials borrowed from the State Library.

 

b)         Direct borrowers may return materials:

 

1)         to the circulation desk of the State Library during the State Library's regular hours,

 

2)         to the outdoor bookdrop,

 

3)         by the State government messenger service, or

 

4)         by mail, paying the return postage and insuring the materials for their approximate value.

 

c)         Failure to return material on or before the due date will result in the initiation of the overdue/billing process.  The borrower will be mailed 2 reminder notices about the overdue material.  After the second notice, if the material is not returned, the borrower will be billed for the material, pursuant to Section 3010.160 of this Part.

 

(Source:  Amended at 25 Ill. Reg. 5412, effective April 1, 2001)

 

Section 3010.160  Replacement of Lost and/or Damaged Materials

 

a)         Direct and indirect borrowers who fail to return an item or damage an item beyond the point of usability will be billed for the current replacement cost of each item.  The "replacement cost" is determined by the State Librarian or his/her designee and is equal to the cost to replace the item exactly in all physical aspects such as (but not limited to) edition, condition, preservation processes, binding type, paper quality, format and author inscription.

 

b)         The borrower will be billed a processing fee in addition to the replacement cost.  The processing fee shall be determined by the State Librarian or his/her designee in accord with current statewide or national averages for library materials processing.

 

c)         Borrowers who are billed for a lost or damaged item may replace the item with a replica that is exact in every way within 30 days after the invoice date. The replacement must be exact in all qualities such as, but not limited to, edition, condition, preservation processes, binding type, paper quality, format, and author inscription.  Replacements must be approved by the State Librarian or his/her designee.  Extensions to the 30-day period for replacement may be granted by the State Librarian or his/her designee.  Replacements that are not exact will be accepted pending approval by the State Librarian or his/her designee.  Replacements will be submitted by the borrower directly to the State Librarian or his/her designee.

 

d)         Direct borrowers who fail to pay for items they have lost or damaged shall have State Library privileges suspended until payment is made or replacement is received.

 

e)         Payment for materials lost or damaged as a result of interlibrary loans through ILLINET is governed by the ILLINET Interlibrary Loan Code (see 23 Ill. Adm. Code 3030.Exhibit A). 

 

f)         Payment for materials lost or damaged as a result of interlibrary loan to non-ILLINET libraries is governed by "The Interlibrary Loan Code of the United States.  Revised 2016" published by the American Library Association, 50 E.  Huron, Chicago IL 60611.  No later amendments to this document are incorporated in this Section.

 

(Source:  Amended at 41 Ill. Reg. 3932, effective March 20, 2017)

 

Section 3010.170  Theft of Materials

 

Theft of materials from the State Library's collections incurs liability under the provisions of Article 16B of the Criminal Code of 1961, "Protection of Library Materials" [720 ILCS 5/Art. 16B]

 

(Source:  Amended at 25 Ill. Reg. 5412, effective April 1, 2001)

 

Section 3010.180  Photocopies (Repealed)

 

(Source:  Repealed at 25 Ill. Reg. 5412, effective April 1, 2001)

SUBPART C: REFERENCE SERVICES SECTION

 

Section 3010.210  Reference Service

 

a)         Bibliographic instruction is available to any patron.

 

b)         Ready-Reference Service is provided to all patrons.

 

c)         Research Service is provided to officials and employees of State government for work-related assignments.

 

d)         Officials and employees of State government conducting non-work related inquiries and members of the general public who are in need of in-depth reference services will be referred to their local public, academic, or institutional libraries.  Individuals engaged in these inquiries may avail themselves of the resources of the State Library for independent study and may request bibliographic instruction as may be necessary to utilize the State Library's resources and collections.  State Library staff will provide guidance and suggestions on specific resources and libraries that may be of use to the patron.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)

SUBPART D: RESOURCE SHARING SECTION (INTERLIBRARY LOAN)

 

Section 3010.310  Interlibrary Loan

 

a)         Borrowing

 

1)         Patrons holding a regular borrower's card are eligible for interlibrary loan service for work-related materials.

 

2)         Patrons are responsible for adhering to all conditions placed on the interlibrary loan by the lending library.

 

3)         Patrons are responsible for the safe return of interlibrary loan material to the State Library and are liable for fees associated with lost or damaged materials as determined by the lending library.  Patrons who fail to pay for items they have lost or damaged shall have all State Library privileges suspended until payment is made.

 

b)         Lending

 

1)         Material from the State Library's circulating collection may be requested by any public, special, academic or school library on behalf of the library's patrons.  Individuals may receive these materials through a library from which they are eligible to borrow.

 

2)         Loan of materials to ILLINET libraries are made in accordance with the provisions of the ILLINET Interlibrary Loan Code (see 23 Ill. Adm. Code 3030.Exhibit A).  Loans of materials to non-ILLINET libraries are made in accordance with the provisions of "The Interlibrary Loan Code of the United States".

 

(Source:  Amended at 39 Ill. Reg. 5119, effective March 20, 2015)

 

Section 3010.320  Resource Sharing Agreements

 

The State Library may enter into cooperative interlibrary loan arrangements at the discretion of the State Librarian or his/her designee.

 

(Source:  Added at 25 Ill. Reg. 5412, effective April 1, 2001)







Section 3010.EXHIBIT A   Stacks Pass Application (Repealed)

 

(Source:  Repealed at 39 Ill. Reg. 5119, effective March 20, 2015)




Section 3010.EXHIBIT B   Use of the Public Services Areas of the Illinois State Library: General Policies and Guidelines

 

Use of the Public Services Areas of the Illinois State Library:

General Policies and Guidelines

 

Library Patrons' Responsibilities

 

Patrons are expected to observe the rights of other patrons and staff members and to use the library for its intended purposes.

 

The following will not be allowed in the library:

 

−          any behavior that endangers the safety or health of others

 

−          harassment of library patrons or staff

 

−          violation while in the library of any local, State, or federal law

 

−          vandalism, theft, or deliberate destruction of library materials or property

 

−          deliberate disruption of library procedures or violation of Secretary of State policies

 

−          use of abusive language

 

−          behavior or decorum that disturbs or could disturb other patrons

 

−          beverages containing alcohol or in an uncovered container or eating

 

−          any action, activity or condition that obviously causes a public health threat.

 

Patrons' belongings must be kept with them at all times.

 

Any patron  who is behaving in an inappropriate manner will be ordered to leave the library.

 

A patron who repeatedly violates these policies and guidelines may be permanently prohibited from entering the State Library and will be subject to the suspension of library privileges by authority of library security and/or library management.

 

The police will be summoned in cases in which a patron poses a danger to himself/herself or others, deliberately violates the law, or refuses to leave the library after being ordered to do so.

 

Use of Computer Equipment

 

 

 

Public access workstations are available only for patrons doing library research and State employees conducting State business.  Only one person per computer is allowed unless the staff makes an exception.

 

Library staff members are responsible for the maintenance of computer equipment.  Patrons may not tamper with equipment.  Printer supply needs, jams, and other problems shall be reported to the designated public service desk staff.

 

The use of personal software is prohibited.

 

Printing:

 

−          Patrons may not supply their own paper.

 

−          Patrons may only print on one side of a sheet of paper.

 

Downloading files:

 

−          Downloading to the hard drive is prohibited.

 

−          USB portable storage devices must be virus-checked by library staff prior to use.

 

Electronic Networks: Guidelines for Use

 

The Illinois State Library requires that library patrons using electronic information networks such as the Internet do so within the guidelines of acceptable use.  The following activities are unacceptable and may result in loss of library privileges:

 

−          use of electronic information networks for any purpose that results in the harassment of other users or the promotion of violence

 

−          violation of system security; destruction of, damage to, or unauthorized alteration of:

 

1)         the library's computer equipment software

 

2)         network security procedures

 

−          use of electronic information networks in any way that violates federal or State law

 

−          use of electronic information networks in any way that violates licensing and payment agreements between the Illinois State Library and network/database providers

 

−          unauthorized duplication of copy protected software or violation of software license agreements

 

−         behaving in a manner that is disruptive to other users, including, but not limited to, overuse of computer equipment that serves to deny access to other users

 

−          sending, receiving, or displaying text or graphics that may be reasonably construed as obscene.

 

WIFI

 

The Illinois State Library provides wireless connectivity in the facility as a public service and offers no guarantees or representations that any use of the wireless connection is in any way secure, or that any privacy can be protected when using this wireless connection.  Use of this wireless connection is entirely at the risk of the user, and the Library is not responsible for any loss of information that may arise from the use of the wireless connection, nor is the Library responsible for any loss, injury, or damage resulting from the use of the wireless connection.

 

The Illinois State Library also assumes no responsibility for damage, theft, or loss of any kind to the user's equipment, software, data files or other personal property brought into and used at the Library's facilities.

 

About Children and the State Library

 

Internet access at the Illinois State Library is unfiltered, although social networking sites may be blocked on some public workstations.  The Illinois State Library supports the right of all library users to have access to information and will not deny access to electronic information networks based solely on age.  However, library staff members are unable to monitor children's use. The Illinois State Library cannot act as a censor or substitute parent.

 

Children ages 17 and over may use the library without adult supervision.

 

Children ages 12-16 must either:

 

−     be accompanied and supervised at all times by an adult OR

 

−     file with the Illinois State Library a completed copy of the "Permission for Library Use" form.

 

Children ages 11 and under are not permitted to use the resources of the Illinois State Library without adult supervision.

 

Teachers, docents, or guardians of tour groups of children are responsible for their groups' actions, including Internet use.  Internet use is available if the child is using the library for library research.

 

The Illinois State Library recognizes that electronic information networks such as the Internet may contain material that is inappropriate for children. Parents are expected to monitor and supervise their children's use of the Internet.  Parents are encouraged to discuss with their children issues of appropriate use and electronic information network safety.  It is the parents'/guardians' responsibility to ensure that their children's use of the Internet is appropriate and safe.  The Illinois State Library recommends the website http://www.netsmartz411.org/.

 

AGENCY NOTE:  Use of the Public Services Areas of the Illinois State Library: General Policies and Guidelines has been developed in accordance with the following Sections of the Illinois Compiled Statutes, the United States Code, and the Illinois Administrative Code:

 

15 ILCS 320/2 (State Librarian)

 

720 ILCS 5/11-20.1(b)(1) (Child pornography/affirmative defense)

 

720 ILCS 5/16B-2 (Library theft)

 

720 ILCS 5/16B-2.1 (Criminal mutilation or vandalism of library materials)

 

720 ILCS 5/Art. 16D (Computer Crime)

 

720 ILCS 5/26-1(a)(1) (Disorderly conduct)

 

17 USC 106 (Exclusive rights in copyrighted works)

 

17 USC 117 (Limitations on exclusive rights: computer programs)

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)




Section 3010.EXHIBIT C   Illinois State Library Card Application Form:  Courtesy Card

 

ILLINOIS STATE LIBRARY CIRCULATION 300 S. SECOND ST. SPRINGFIELD IL  62701-1796

ILLINOIS STATE LIBRARY CARD APPLICATION FORM – COURTESY CARD

DATE

NAME

(last)

(first)

(m.i.)

HOME INFORMATION

PUBLIC LIBRARY CARD INFORMATION

STREET

LIBRARY

CITY

CARD #

ZIP

EXPIRATION

PHONE

STAFF USE ONLY

WORK INFORMATION

Library Card Expiration Date:

BUSINESS

STREET

CITY

ZIP

PHONE

E-MAIL

I HEREBY PROMISE TO ASSUME FULL RESPONSIBILITY FOR ANY LIBRARY MATERIALS BORROWED ON THIS CARD.  I WILL RETURN THE MATERIALS ON OR BEFORE THE DATE DUE, PAY RETURN POSTAGE OR EXPRESS, AND PAY FOR ANY LOSSES OR DAMAGES.  ALL PATRON RECORDS ARE KEPT STRICTLY CONFIDENTIAL.

SIGNATURE

SIGNATURE OF RESPONSIBLE PARTY FOR CHILDREN UNDER 13

STAFF USE ONLY

Barcode

Staff Initials

This application is subject to review by the Illinois State Library Circulation Staff.  Applicant will be contacted for further information if necessary.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)




Section 3010.EXHIBIT D   Illinois State Library Card Application Form:  Regular Card

 

ILLINOIS STATE LIBRARY CIRCULATION 300 S. SECOND ST. SPRINGFIELD IL 62701-1796

ILLINOIS STATE LIBRARY CARD APPLICATION FORM − REGULAR CARD

DATE

NAME

(last)

(first)

(m.i.)

AGENCY INFORMATION

HOME ADDRESS INFORMATION

AGENCY

STREET

DIV.

CITY

ROOM #

STATE

STREET

ZIP

CITY

PHONE

ZIP

PLEASE CHECK TYPE OF EMPLOYMENT:

PHONE

Full time

FAX

Contractual

Ending Date

EMAIL

Temporary

Ending Date

STAFF USE ONLY:  GOVERNMENT AFFILIATION

Intermittent

Ending Date

1.        GS 2.        GV 3.        LS

Other

Ending Date

STAFF USE ONLY

Library Card Expiration Date:

I HEREBY PROMISE TO ASSUME FULL RESPONSIBILITY FOR ANY LIBRARY MATERIALS BORROWED ON THIS CARD.  I WILL RETURN THE MATERIALS ON OR BEFORE THE DATE DUE, PAY RETURN POSTAGE OR EXPRESS, AND PAY FOR ANY LOSSES OR DAMAGES.  ALL PATRON RECORDS ARE KEPT STRICTLY CONFIDENTIAL.

SIGNATURE

Check this box in lieu of signature to submit application electronically

STAFF USE ONLY

Barcode

Staff Initials

This application is subject to review by the Illinois State Library Circulation Staff.  Applicant will be contacted for further information if necessary.

 

(Source:  Amended at 36 Ill. Reg. 3217, effective February 16, 2012)




Section 3010.EXHIBIT E   ILLINET Interlibrary Loan Code (Repealed)

 

(Source:  Repealed at 39 Ill. Reg. 5119, effective March 20, 2015)